6 Best Bank Reconciliation Software in 2025

Best overall bank reconciliation software: QuickBooks Online wins

QuickBooks Online is an all-in-one cloud-based accounting software that helps businesses manage different processes, including bank reconciliation, invoicing, project accounting, and inventory management. It provides a systematic approach for reconciling bank accounts and has a unique feature called the Undeposited Funds account to streamline the reconciliation process further.

Pros & Cons

Pricing and other deciding factors

Why I like it

I like using QuickBooks Online bank reconciliation software because the automatic transaction matching is a serious time-saver. It also integrates seamlessly with other QuickBooks features. The real-time bank feeds keep financial data up to date, so you always know where your money stands. The software helps catch errors and discrepancies quickly, preventing small mistakes from turning into big problems.

Standout features

• QuickBooks automatically matches your bank transactions with your records, making sure everything is correct and saving you time when balancing your books.
• The undeposited funds feature allows you to combine multiple checks and cash payments before depositing them into your bank account.
• QuickBooks lets multiple users, like accountants and team members, work on reconciliations at the same time, making the process faster and smoother.

Use cases

• Quickbooks users will appreciate the fluid integration into the existing accounting platform. There’s no need to worry about glitches with outside reconciliation software since the QuickBooks features were designed to work together.
• Accountants and bookkeepers benefit from QuickBooks online bank reconciliation software because of its simplified reconciliation process, which makes it easier to track client transactions.
• Freelancers and self-employed professionals generally want to use as few accounting products as possible. This makes QuickBooks online a good choice since it allows the business owner to have a one-stop shop for accounting needs.

QuickBooks bank reconciliation software is ideal for these use cases primarily because of the ability to one-stop-shop for their recordkeeping needs.

For more information about the software’s reconciliation tool and other features, head to our detailed QuickBooks Online review.

Best for scalability: Xero wins

Like QuickBooks Online, Xero is a general bookkeeping software with built-in bank reconciliation features. Its reconciliation tool is not as robust as that of QuickBooks Online, but it provides an easy and efficient way to reconcile your accounts. Xero is affordable and easy to use, and you can set up an unlimited number of users in all its plans.

Pros & Cons

Pricing and other deciding factors

Why I like it

The best thing about Xero is that it allows you to add as many users as needed without incurring additional costs. This makes it ideal for businesses with large teams dedicated to reconciling accounts, such as retail chains with multiple stores. Additionally, it’s easy to use because it has a side-by-side layout when reconciling transactions. This makes it easy to match transactions and locate outstanding items.

Standout features

• The automatic bank feed feature lets you connect your bank accounts for automatic transaction import.
• The bank rules feature lets you set up custom rules to categorize and reconcile transactions based on specified criteria like transaction amounts and dates.
• If needed, you can split transactions into multiple categories. This is helpful if one expenditure needs to be partially allocated to more than one expense category.

Use cases

• Hospitality and restaurants: Businesses with lots of transactions, various payment options, and variable cash flow benefit from automated reconciliation.
• Trades and contractors: Electricians, plumbers, and builders who issue invoices, receive partial payments and need to track expenses for tax compliance.
• Nonprofits and charities: Organizations handling donations, grants, and program expenses that require proper categorization and accountability.

Xero is the ideal bank reconciliation software for these use cases because it allows for collaboration with multiple users within an organization who may need access to the software.

Learn more about the program in our comprehensive Xero review.

Best free bank reconciliation software: NCH Software wins

NCH Express Accounts is a locally installed accounting software with a free version that you can use for bank reconciliation. Although it’s not as full-featured as QuickBooks Online and Xero, it can be sufficient for businesses with lower transaction volumes. It has a free plan, but you can upgrade to a paid version to access additional features like billing, invoicing, and check printing.

Pros & Cons

Pricing and other deciding factors

Why I like it

Why do I like this product? It has free stuff! While there are paid options, the free desktop plan is perfect if you don’t need to reconcile accounts frequently. The line items displayed are general, so this software is most suitable if you don’t need to do too much drilling down into specific transactions. This makes it a great option for small businesses with simple financial transactions, such as a retail store with daily sales and regular bank deposits.

Standout features

• Manual import: You can’t connect your bank accounts to NCH Express Accounts, but you can upload your transactions manually.
• Immediate correction: You can create adjusting entries directly within the reconciliation process for transactions that are in your bank statement but haven’t been recorded in your books yet.
• Balance recalculation: You may use the “Recalculate Balances” tool if you find that your accounts are not balancing.

Use cases

• Part-time real estate agencies: Property managers and real estate professionals who deal with multiple transactions, including rental payments and expenses.
• Small service-based businesses: Businesses such as salons, cleaning services, or repair companies that need to track payments and expenses for accurate financial management.
• Mom & pops restaurants and cafés: Businesses handling cash, credit card, and online payments, requiring reconciliation to ensure accurate financial tracking.

NCH Express Accounts works best for these use cases since they are smaller organizations that might make good use of the free version of this software.

Best for high-volume transaction matching: ReconArt wins

ReconArt is a complete end-to-end bank reconciliation software for businesses across various industries. Unlike QuickBooks Online, Xero, and NCH Express Accounts, it is focused on automating the reconciliation process and has more extensive features, including high-volume transaction matching and advanced exception management.

Pros & Cons

Pricing and other deciding factors

Why I like it

ReconArt supports different reconciliation types, including bank statements, credit cards, Nostro and Vostro accounts, and even intercompany trades and positions. This makes it a great option for larger businesses with complex payment processing and multichannel transactions and those operating in specialized industries, such as banking and finance.

Standout features

• Matching and exception management: ReconArt identifies and reconciles corresponding transactions between different data sources automatically, such as bank statements, general ledger accounts, and third-party resources. It also handles discrepancies or unmatched items that require manual review.
• Scheduler: You can schedule reconciliation tasks, data imports, matching runs, and exception management activities at predefined times or intervals.
• Period-based closing and reporting: The software automates tasks involved in closing, such as reviewing reconciled transactions and adjusting balances as necessary, to ensure accurate records at the end of each period.

Use cases

• Financial services and banking: Banks, credit unions, and other financial institutions that need to reconcile a high volume of transactions across multiple accounts.
• Healthcare and insurance: Hospitals, clinics, and insurance companies that need to reconcile patient payments, insurance claims, and premium payments efficiently.
• Manufacturing and distribution: Companies that manage vendor payments, customer invoices, and multi-currency transactions, requiring reconciliation for financial accuracy.

ReconArt is a superior option for these use cases because of the high volume of transactions that is standard for these industries. ReconArt excels at modifying large quantities of activity.

Best for specialized reconciliations: BlackLine wins

BlackLine is also a specialized bank reconciliation program, and, just like ReconArt, it supports the entire financial close management cycle. It offers a wide range of features, including account reconciliation, task management, and financial close automation. In addition to financial management, its detailed audit retails, and documentation support also help with compliance during edits.

Pros & Cons

Pricing and other deciding factors

Why I like it

BlackLine provides plenty of standardized reconciliation templates to support common reconciliation types, but they can also be customized to your unique needs. These templates are available for immediate use without customization or setup. Some of the templates available include bank account, accruable item, schedule list, amortizable, associated account, and general list templates.

Standout features

• Automated matching: Unless you choose to reconcile transactions manually, you can set up rules and workflows to automate any bank, credit card, intercompany, and other high-volume reconciliations.
• Task management: You can manage and track various task types, including month-end financial close checklists and prepared-by-client (PBC) checklists.
• Variance analysis: BlackLine calculates the flux or variance between budgets, forecasts, and actuals automatically, allowing you to understand your business’ financials better.

Use cases

• Large enterprises: Corporations with complex financial structures and high transaction volumes, such as Fortune 500 companies, benefit from automated reconciliation to streamline their close process.
• Multinational corporations: Businesses operating in multiple countries require a standardized reconciliation process across various currencies, bank accounts, and subsidiaries.
• Technology and SaaS companies: Companies with high volumes of transactions, including subscription-based revenue models, need automated reconciliation to manage deferred revenue and compliance.

BlackLine works best for these use cases since these industries are likely to have complex and voluminous transactions, an area where Blackline’s templates excel.

Best for desktop-based solutions: Sage 50 Accounting wins

Sage 50 Accounting is a premier software solution with convenient and time-saving reconciliation features. While it’s not as easy to use as cloud-based solutions, it excels in terms of functionality. Some of its most notable features include invoicing, inventory management, and cost code and job cost tracking. It is installed locally but backs up your data to the cloud through its Microsoft 365 integration.

Pros & Cons

Pricing and other deciding factors

Why I like it

If you prefer to manage your reconciliations offline or your business operates in an area with limited connectivity, Sage 50 Accounting is a great choice. As desktop software, it doesn’t need an internet connection to run. We particularly recommend it for businesses that need simple automated workflows, such as those that are focused on bank and credit card reconciliations on a daily or weekly basis.

Standout features

• Automated workflows: Sage 50 Accounting lets you automate various workflows, including transaction import and transaction matching.
• Bank rules: You can create bank rules that will apply to transactions automatically.
• Reconciliation status tracking: The software includes indicators so that you can identify reconciled, unreconciled, or pending transactions easily.

Use cases

• Franchises and multi-location businesses: Businesses with multiple branches that require centralized reconciliation to track financial activity across different accounts.
• Educational institutions and tutoring services: Manage student tuition and payroll.
• Religious organizations: Track tithes, donations, and church expenses.

Sage 50 Accounting works best for these use cases when the business may have a revolving workforce or short-term employees. In these cases, training is much simpler with basic, automated workflows.